Blogging has become a huge part of many people’s lives, with an estimated 20 million bloggers around the world. But for anyone who is trying to maintain a blog, there are often too few hours in the day.
So how can you work smarter and not harder?
Here are ten ways that will save you time on your blog without sacrificing quality or readership:
1) Start your day early to avoid distractions (and to get more done).
The best way to start your day is by waking up early. In the morning, you’ll be able to do all of your errands and to-dos without distractions. Not only will this help you stay focused, but it will keep you from procrastinating because there are fewer distractions when you’re just getting up in the morning.
Go over your list of to-do items and prioritize what you need to accomplish today. Think about which items are most important and will bring you the most value. Put those at the top of the list.
2) Start with your most important task first, then work down on the list.
After waking up early and going through your to-do list, start with your most important task. Do this as soon as possible so you can immediately feel a sense of accomplishment after finishing it.
As you finish each task, cross it off or delete it from your list, and then move on to the next most important task. As you complete each one, you’ll feel a greater sense of accomplishment which will make it easier for you to stay motivated throughout the day.
3) Take breaks at least once every 90 minutes.
Breaks are important for staying productive because they give your mind time to rest, process the information it’s received, and prepare for more tasks.
Every 90-120 minutes, take a break that lasts anywhere from 5-15 minutes. These will help you feel refreshed so you can get back to work with renewed energy. You could use this time to take a walk, eat your lunch, or just relax for a little bit.
4) Keep a list of all the tasks that need to be completed for each post or project.
This will help you stay organized and encourage you to move faster since you know exactly what needs to be done next. Plus, it’ll keep you from forgetting tasks that need to be finished later on.
By keeping a list of your tasks for each post or project, you will avoid the “I-need-to-check-my-email-one-more-time” distraction, which can derail your whole workflow.
Use something like Trello to organize all of your to-do items into boards and categories.
5) Break larger projects into smaller tasks so they are less daunting.
This will help you stay motivated along the way since you’ll be able to see small accomplishments more frequently.
Breaking up larger projects into smaller tasks also helps with time management because you won’t have to plan for so many stages of a project. Instead, you can just work on one aspect at a time until it’s completed.
6) Set deadlines every day, week, month and year so you have some sense of how much time you have left for each task before it is due.
Having deadlines will not only help you stay productive, but it’ll also keep you from wasting time because you know exactly how much time is left for each task.
When setting deadlines, think about how much time you realistically have to complete the task before its due date. By doing this, you’ll be able to set more realistic goals so there’s more room for error if you don’t finish on time.
7) Get rid of low-value activities so you all your focus on high-value activities that yield better results.
Sometimes it’s necessary to eliminate low-value activities that you know won’t add much value in order to focus on things that do add more value. This will help you avoid distractions and save time. Low value activities are things like “checking your email,” “reading random articles online,” or “answering phone calls.”
If you can simply take care of these tasks later, see if you can delete or postpone them. If you can’t, delegate them to somebody else so they don’t waste your time.
8) Use tools like message automation to improve efficiency.
If you send out newsletters, signups for your service, or any other similar type of marketing email, automation can help save time by sending the same message to every person. This is helpful because it allows you to focus on things that need more attention while letting the automation handle the basics.
If your email service has inbox rules, set them up so that messages from certain people are always sent straight to your inbox, while others are sent directly to a folder. For example, if you take email requests or customer questions for your website, make sure they’ll go into the “inbox” folder so you can process them later.
9) Focus on doing one thing at a time and dedicate as much time and energy as possible to it.
When we try to multi-task, we don’t actually accomplish more than if we were just focused on one task at a time. How often have you gone back and forth between your Twitter feed and your work? By splitting our attention between different activities, we can’t give any of them the attention they deserve, so it’s best to just do one thing at a time.
10) Increase your energy levels with better sleep, nutrition and exercise.
You know that as soon as your energy levels drop, so does your productivity. You might also start to lose focus and make more mistakes.
There are many ways you can improve energy levels such as getting enough sleep every night (for most people, 7-8 hours is ideal), eating a healthy diet and exercising regularly. By doing these three things, you’ll be able to stay productive for longer and avoid wasting time.
These are just some of the many ways bloggers can become more productive. If you enjoyed the article please consider sharing it with your friends and leaving a comment below. Thank you!